Secondary Backups: A Must for Microsoft 365

Microsoft 365 has transformed the way businesses work—making it easier than ever to collaborate, communicate, and share files in the cloud. But there’s one common misconception that could cost your business dearly:

Using Microsoft 365 does not mean your data is fully backed up.

At Team ITS, we focus on delivering proactive IT solutions that help you avoid problems before they happen. That includes ensuring your Microsoft 365 environment has a secure, independent backup—because accidents, cyber threats, and compliance requirements don’t care where your data lives.

Microsoft 365 Offers Convenience—Not Complete Protection

Yes, Microsoft 365 includes built-in tools like version history, deleted item recovery, and limited retention settings. But those features are designed for short-term productivity, not for long-term data preservation or full recovery.

If a file is deleted permanently, or if a user account is wiped without a backup in place, recovery may be impossible.

What Could Go Wrong Without a Secondary Backup?

Accidental Deletion

One misplaced click, and a critical file—or an entire mailbox—is gone. By the time anyone notices, the recovery window may have already closed.

Ransomware and Malware

Cloud data isn’t immune to attack. Without a separate backup, ransomware can encrypt your files in OneDrive or SharePoint, leaving you with few options beyond paying up or starting over.

Insider Threats

Disgruntled employees or poorly managed offboarding can lead to intentional or accidental data loss. An external backup keeps you covered even when accounts are deleted or compromised.

Compliance Requirements

If your industry requires multi-year email retention or data auditability, relying solely on Microsoft’s defaults could leave you out of compliance—and exposed to legal risk.

What a Secondary Backup Solution Provides

Adding a third-party backup system to your Microsoft 365 environment gives you:

• Automated daily backups across Exchange, OneDrive, SharePoint, and Teams
• Granular restore options, from a single email to an entire mailbox
• Flexible retention policies to meet industry standards and legal obligations
• Fast, secure recovery when downtime isn’t an option
• Peace of mind knowing your cloud data is truly protected

Partner with Team ITS for Smarter Data Protection

At Team ITS, we don’t just manage your IT—we help you strengthen it. Our team designs data protection strategies tailored to your business goals, risk tolerance, and compliance requirements. Whether you're already in Microsoft 365 or planning a migration, we’ll help ensure your data stays secure no matter what.

Don’t let cloud convenience give you a false sense of security.
Let’s build a smarter, more resilient data protection plan together.

Contact Team ITS today to learn more about Microsoft 365 backup solutions and how we can help you keep your business safe from data loss.

TEAM ITS, LLC has been serving the Central and Southern Illinois area since 2016, providing IT Support such as technical helpdesk support, computer support and consulting to small and medium-sized businesses. Book a complimentary consultation today.